Comprehensive Crew & Seafarers Management Platform
Crew Manager is an advanced digital platform designed to centralize, automate, and optimize the complete lifecycle management of seafarers—from recruitment and documentation to assignments, payroll coordination, and compliance.
Built for shipowners, ship managers, crewing agencies, and maritime operators, Crew Manager replaces fragmented spreadsheets, emails, and manual processes with a single, intelligent crewing ecosystem.
Why Crew Manager
Centralized crew database
End-to-end crew lifecycle management
Full compliance with maritime regulations
Automated reminders & alerts
Reduced administrative workload
Secure, role-based access
Scalable for fleets of any size
Core Functionalities
Crew Database & Profiles
Maintain a single source of truth for every seafarer.
Each crew profile includes:
Personal details & contact information
Rank & department
Certificates & endorsements
Sea service history
Medical records
Training & courses
Visa & travel documents
Appraisals & evaluations
All data is searchable, structured, and securely stored.
Recruitment & Candidate Management
Streamline the recruitment process from candidate to onboard crew.
Candidate database
CV & document upload
Rank-based filtering
Availability tracking
Interview notes & status
Conversion of candidates into active crew
Crew Assignment & Planning
Efficient planning of crew changes and vessel assignments.
Assignment per vessel & position
Embarkation / disembarkation dates
Rotation planning
Overlap & relief tracking
Vessel manning matrix
Compliance checks before assignment
Certification & Compliance Management
Ensure continuous compliance with international maritime regulations.
STCW certificates
Flag state endorsements
Medical certificates
Vaccinations
Company-specific requirements
Automated alerts notify users before any document expires.
Medical & Fitness Management
Centralized handling of crew medical status.
Medical certificates tracking
Medical history
Injury & illness records
Medical case follow-ups
Fitness-for-duty status
Travel & Logistics
Manage all travel-related arrangements for crew changes.
Flight details
Hotel bookings
Visa requirements
Travel expenses
Crew movement history
Payroll Coordination & Allotments
Support crew payroll processes with accurate data.
Contract-based wage structures
Overtime & allowances
Allotments
Payment history
Integration-ready for payroll systems
Contracts & Agreements
Manage all contractual relationships digitally.
Employment contracts
Addendums
Contract duration & extensions
Digital storage & versioning
Expiry alerts
Performance & Appraisals
Track crew performance and evaluations.
Appraisal forms per rank
Performance history
Promotion readiness
Feedback & remarks
Document Management System
Secure and structured document repository.
Crew personal documents
Certificates & endorsements
Contracts
Medical reports
Travel documents
All documents are linked to the crew profile and accessible based on user permissions.
Reporting & Analytics
Powerful reporting for operational and strategic decisions.
Crew availability reports
Certificate expiry reports
Manning level analysis
Crew cost overview
Rotation & retention statistics
Notifications & Alerts
Automated alerts for:
Certificate expiration
Contract expiration
Medical expiry
Assignment changes
Travel updates
Notifications can be customized per department.
User Access & Role-Based Permissions
Crewing Department
Full crew management access
Assignments & compliance control
Operations & Marine
Vessel manning visibility
Crew readiness status
Payroll / HR
Contract & payroll data access
Crew Self-Service (Optional)
Secure crew login
View personal data
Upload documents
Track assignments
Automations & Smart Workflows
Automated compliance checks
Assignment validation rules
Reduced manual data entry
Error prevention
Built for Compliance. Designed for Efficiency.
Crew Manager helps maritime organizations operate with confidence, ensuring full regulatory compliance while dramatically reducing administrative complexity.
Ready to Modernize Your Crew Management?
Contact us today to request a demo and discover how Crew Manager can transform the way you manage your seafarers.
📧 Email: info@bsn.gr
📞 Phone: +30 210 29 15 397